Archive for February, 2007

Easy2Sync for Files 1.20

Tuesday, February 27th, 2007

A new version of Easy2Sync for Files is out. Version 1.20 brings some useful new details:

  • Tasks can be deactivated with their context menu
  • Two trigger folders can be configured now
  • Last target directory (because of rotating backups) shown in tooltip
  • Also %YEAR2%, %YEAR4% can be used for rotiating backups

Try the new version here: Download.

ReplyButler today for $19,99

Monday, February 26th, 2007

We’re having a second run at Bits du jour today, so you can get the ReplyButler Business Edition for an amazing $19,99! Check their website for the details.

If you haven’t checked out ReplyButler you can do so here. It’s our “Outlook help-desk plugin with integrated multi-language text module management and automatic name answering”.

ReplyButler 1.26

Wednesday, February 21st, 2007

Yes, a new Butler is here. No new features this time, but some minor improvements and bug fixes. No big thing, but worth the update. Get it here.

Automatic e-mail organization with ReplyButler

Sunday, February 18th, 2007

Do you keep the e-mails you answered? Probably. Do you keep them well organized? Probably not.

With ReplyButler that’s easy, because it’s done automatically. The program can automatically move and e-mail that you answered into the right folder. The customer is talking about “Product A”? Simply defined a rule for the products name and ReplyButler will move any e-mail where that product is mentioned in subject and / or mail body.

ReplyButler can move the original e-mail, or also your answer (after it’s been sent) – whatever you like.

Try it, I promise that you won’t want to miss it any more!

E-Mail answering

Merging contacts (duplicates)

Friday, February 16th, 2007

Especially when you’ve got duplicate contacts, it can happen that the contacts are not quite the same, but similar. Now what can you do about this? Deleting simply one version probably isn’t what you want.

With 1-Click duplicate for Outlook it’s easy by default. Simply run the scan in the 1-click mode and the program will merge the contacts.
Meaning: If the items are the same, it’s fine. If some items are different, they’ll be assigned both value. The new one and in brackets the old one. This way, you still have both values (in case that you still need the old phone number, for example).

If you’re using the advanced mode, please make sure that you don’t disable the contact merge option for this (it’s enabled by default):
Merging contacts

Give it a try now! (It even works with the demo version.)

Positive and negative lists for file synchronization

Wednesday, February 14th, 2007

Easy2Sync for Files can exclude files from synchronization depending on positive and negative lists. These lists are very powerful, but if you don’t know how to handle them, you can also make powerful mistakes.

For each directory and each file Easy2Sync, can check rules to see if this directory or file should be synchronized. Despite their name, negative lists are less restrictive and most of the time a better choice.

A typical mistake is to expect intelligence from the software when applying your rules (especially if you’re using positive lists). Easy2Sync exactly follows your rules but it can’t ‘understand’ them.

Now what does that mean?

Often, you’ll man to synchronize a certain directory. This is normally configured corrected. But your rules may disallow the synchronization of the directory above. Result: Easy2Sync encounters the directory above and notices that the directory above may not be synchronized according to the rules. And thus it ignores the entire sub-tree, including the subdirectory for which you specified special rules.

Try it!

Task types with Easy2Sync for Files – More than just file sync

Monday, February 12th, 2007

At first Easy2Sync was developed just to synchronize. Now you can also just copy or overwrite data.

The difference?

When synchronising, both computers have the same rights. Changes on one computer will be transferred to the other. In a sub-dialog of the first page of the task properties you can choose other modes.

Sync Task types

In the copy mode, one computer is the slave (the target computer) and only receives the changes (of the source computer). If you change something on the target computer, Easy2Sync will undo this and delete your changes. Changes on the source computer however, will be copied to the target computer.

Overwriting is the same as copying, with one difference: In the overwrite mode Easy2sync will never ever delete any files. Even if you delete a file on the source computer, it will not be deleted on the target computer.

Moving is also quite similar to copying. With one difference: The file will be deleted from the source PC after copying it to the target PC. You can choose whether you want to move both files and directories or move only files and keep the directory structure on the source PC.

To flatten the structure means that the files aren’t simply copied from the source to the target PC, but the directory information will be lost. No matter in which subdirectory of the source PC the file was stored, but will be copied directly into the target directory (and not in any subdirectory). Just like a Copying mode this task type always works in the specified direction. If several files with the same name exist in different source directories, the newest one will win the conflict in the long run (maybe only after several synchronizations).

Want to try? Download.

New Release: 1-Click Duplicate Delete for Outlook

Friday, February 9th, 2007

Yes, version 1.06 is out. Since the software just works nicely, there was little to fix / improve. We now use a different internal method for the icons on the toolbar. You won’t notice that of course, unless you have one of the very few PCs where it didn’t work before… 😉

The toolbar (and the menu):

Outlook duplicates

You can download the demo version here and the registered version here.

Making things bigger – the smallest tip ever

Friday, February 9th, 2007

Today’s the shortest tip ever: Did you now you can change the size of Easy2Sync’s main window? Simply drag the border or click on the maximize button. (This works with Easy2Sync for Files and Easy2Sync for Outlook.)

Organizing your tasks II – Other sync view filters

Monday, February 5th, 2007

If you have many tasks, it’s time to get organized. If you haven’t already done so. Use the task collections to group several synchronization tasks into one task collection. And then enable the filter “Don’t show elements of task groups” in the view menu. And suddenly your file / e-mail synch became a lot easier. You’re seeing much less tasks now (don’t worry, they’re still there), but you can run all of them in one go with the task collection.

The same applies to deactivated tasks. You can deactivate a synch if you currently don’t need it any more, but still don’t want to delete it. So, simply deactivate the synchronization tasks and use the menu item in the view menu to hide tasks like these:

Protecting your private calendar items with Easy2Sync for Outlook

Friday, February 2nd, 2007

Easy2Sync can synchronize both your e-mails and your calendar items.
This can be useful if you want to share your calendar with you co-workers. But what about your private data in your calendar? That’s none of you co-workers’ business. No problem with Easy2Sync for Outlook – you can simple exclude private items from the PST sync. Simply active the “private filter” in your task properties.

Synchronize private e-mails

It also works the other way round. You can synchronize (or copy) only your private items, if you’d prefer that, for example for your private calendar at home. Download it now and try it.