Archive for the ‘Trick’ Category

Tipp: When e-mails are stuck in the outbox

Friday, January 11th, 2013

A customer recently had the problem that e-mails were stuck in the outbox whenever he had just looked at the folder. Was this caused by our Outlook tool ReplyButler? Well, that wasn’t the case (of course 😉 ). But nevertheless it’s a good reason to show 2 solutions to this widespread problem here:

1. Workaround

Double-click the e-mail in the outbox, switch to another folder and now submit the e-mail again.

2. Real solution

The only solution to this problem is to disable addins systematically, because one of them causes this problem. You can do that at “File > Options > Add-Ins > Go to: Com-Add-Ins”.

In the customer’s case the problem was caused by the  iCloud add-in:

Tip: Answering e-mails with speech recognition

Saturday, May 7th, 2011

Several programs exist to speak an e-mail instead of typing it. One common problem however is the addressing phrase: The voice recognition programs often can’t recognize names properly (especially last names).

If don’t want to skip the greeting phrase (which would be impolite), ReplyButler can help you (the Home Edition is sufficient for this case). When answering an e-mail, the program automatically inserts the greeting phrase (with the correct name, gender, even title if required). You just have to dictate the actual e-mail.

This works even with new e-mails if the name of recipient can be guessed from the e-mail address. More information about ReplyButler.


Trick: Automatic phrases with ReplyButler

Tuesday, October 12th, 2010

ReplyButler is all about Outlook answers and texts. And there are few interesting Tricks if you want to use the same texts in many / all e-mails.

This can be used for phrases like “thank you for your e-mail” as well as for dynamic texts containing unique promotion codes.

In the simplest case you only want to have always the same text at the beginning of the e-mail. Simply append it to the greeting phrase. You can use the placeholder {RB_Break} to insert line breaks.

Using the regular text modules is of course more convenient and more powerful. They support images, placeholders for promotion codes from external files, etc. Simply create a text module and activate that they always want to use it:

Such a phrase looks of course unfitting if the same customer keeps reading it in every e-mail. You can tell ReplyBuler to remember for which customer the phrase was already used and the (if you’re inserting it manually) warn you (or simply do nothing if the phrase would be inserted automatically).

This way each customer will see the phrase only once.

Synchronizing FileZilla with Easy2Sync for Files

Friday, July 23rd, 2010

The latest release of Easy2Sync for Files has a nice new feature. It can help you synchronize your FileZilla (an FTP client) configuration between several computers.

Here’s how to use this feature:

  1. Install Easy2Sync for Files (Freeware Edition is enough for this)
  2. Create a new task
  3. For the data source use the drop down box (black triangle on the right) and select FileZilla
  4. Repeat for the second data storage.

That’s all.

Here’s a screenshot of the data storage with the new option:

Trick: Using URLs as text modules

Saturday, March 13th, 2010

When answering customer e-mails it’s often helpful to quote URLs for more information. To avoid typos, you can use ReplyButler’s text module engine to store them nicely in menus.

And now comes the interesting part: If your website is multi-language, you can store multiple URLs (pointing to the same page, but in different languages) in the same text module. It’s still just one text module. Just one item that you have to click on. But ReplyButler knows that there’s more than one URL and will use the URL that you have entered for the language that was used in the current e-mail.


More info:

Synchronizing your browser bookmarks for free

Tuesday, July 14th, 2009

One of the many small features that Easy2Sync for Files has is that it supports you when searching for the right folder. The folder where your browser stores your bookmarks, for example.

Simply create a new task in Easy2Sync and instead of entering a folder, click on the small black triangle on the right. The combo box will open and present you (among other things) a choice of your browser bookmarks. Simply choose yours and repeat this for the second computer. This works with the Freeware Edition for the browsers Opera and Firefox. (IE users will need the Home or Business Edition because of the subfolders.)

Tip: Rapid access for task collections

Saturday, May 2nd, 2009

Both Easy2Sync for Files and Easy2Sync for Outlook offer the option to summarize multiple tasks (via file > new) into a “task collection”. This is very useful if you wan to synchronize multiple folder trees or PST files in a row. Furthermore you can (via the menu ‘View’) hide all tasks from the main list that are already member of a task collection. This makes the list shorter and easier to read.

Only downside: Sometimes you want to run just a single task of the task collection. But you can’t do that if the task is hidden.

The trick here is very simple and very useful: Use the right mouse button to click on the task. The context menu contains not only the usual commands (like ‘Edit’), but also all tasks that are a member of that task collection. Now one click is enough to run the specified sync task.

More info: Easy2Sync for Files, Easy2Sync for Outlook

How to Repair your PST file

Monday, December 29th, 2008

If you ever have a problem with your PST file (like strange errors in Outlook or messages about a ‘corrupted’ PST file), you can use Microsoft’s ScanPST to fix the problem.

There’s a tutorial at Petri on repairing the PST file with the all details, because it can be quite tricky to find and use the ScanPST.

Trick: Minimizing Word into the tray

Sunday, September 14th, 2008

When you’re working a lot with Microsoft Word and other programs, you may want to keep Word open all the time. Instead of closing, it would be nice if the program was minimized to the tray.

Well, you can do that with our program TheBest Minimize to Tray. SImply start Word, start our Tray software and create a new exception. Just tell the program that any application named “Word” shouldn’t be closed when you click on the X button, but minimized into the tray.

Easy. Give it a tr(a)y and minimize Word into the tray.

450 Logo design templates

Tuesday, August 26th, 2008

We’ve released the Pro Trial of our Logo Design Software “Company Logo Designer”. This trial version makes it even easier for your to design your perfect logo. In contrast to the 50 templates of the normal trial it includes the 200 logos of the free logo packs PLUS another 200 logo templates that are normally only included in the Comfort Edition.

Company Logo Designer

Company Logo Designer

Start designing your logo!

Moving old e-mails

Friday, April 25th, 2008

Outlook has a built-in feature to move old e-mails to a file named archive.pst. (Which can be synchronized with Easy2Sync, too, by the way.) If that feature isn’t good enough for you, you can use Easy2Sync for Outlook to replace it.

For this, Easy2Sync supplies a task type move e-mails instead of synchronizing them:

Move e-mails

So where’s the trick?

Now you can use Easy2Sync’s filter mechanims. You can exclude objects by “private” flag, move them only if they belong to a certain category or specify different age boundaries for contacts, e-mails or calendar items.

For a complete set of the filters have a look at Easy2Sync for Outlook.

X-Files: Don’t close – Minimize to Tray

Tuesday, March 25th, 2008

One of the new features in the latest Easy2Sync for Outlook release is rather small, but very useful. You can tell the program not to close, but to minimize into the tray when you press the X-Button. You can enable it here:
Outlook sync tray

This protects you against closing the program accidentally, if you want to keep it open for an automatic sync. If you want to give it a try, check out our Outlook sync program.

Trick: Excluding found caches

Tuesday, March 4th, 2008

If you’re into Geocaching, you can use our free software GoogleEarthTweaker to convert GPX files and make them display nicely in GoogleEarth.

You can also use this program to exclude found caches. This may be useful if you have a lot of GPX files that you don’t want to update all of the time, but still want to remove your latest finds from them.GoogleEarthTweaker

Simply activate the “exclude” checkbox and use the button […] to specify a folder where the GPX file with your finds resides. (Note: It can still be zipped, GoogleEarthTweaker won’t mind.)

Please use this link to Download GoogleEarthTweaker.

Merging team calendars

Thursday, January 24th, 2008

Synchronzing two calendars is a feature, that’s Easy2Sync for Outlook can do since ages. But the new version 1.26 offers a new twist:
Merge Outlook pst


Now what’s that?

It almost like synchronizing. Any item that exists on both sides and is changed on either, is updated on the respective other side. The new this: If the item is new, it gets only copied if its new on the “master” side (the source side for the arrow).

Too abstract? Two examples:
1. 20 people in you company have 20 calendars. Simply synchronzing them would create havok, each calendar would contain all items from everybody, you couldn’t find anything. With the new copy-merge mode, you can create a 21st calendar and copy-merge all calendars into the new one. The 20 calendars stay the same but now you have a “team calendar” that contains all items from all calendars. And the best part: If you change an item in the “team calendar” it will get synchronized back to owning calendar *only*.
2. You can 12.000 contacts in Outlook. You PDA would detonate if you tried to synchronize it with that. Just create a calendar with your “favorite contacts”. You can now use your PDA software (sorry, not Easy2Sync) to synchronize your PDA with the favorite contacts folder. And you can use Easy2Sync for Outlook to copy-merge the favorite with the main contact folder. It will synchronize changed items in both directions. But it will not add items from them main to the favorites folder.

Hope you get what I mean. 😉 Want more info on Easy2Sync for Outlook and team calendars? Give Easy2Sync a try!

How to use your USB-Stick to sync Outlook calendar

Monday, January 21st, 2008

Synchronizing Outlook over the network is always the faster and easier option – but it’s not always available. For example if you want to synchronize your Outlook calendar at home and at the office. You still can synchronize them. And here’s how to:

  1. Get an USB-Stick. It doesn’t have to be big. Any stick that you can buy nowadays is likely to be big enough to hold your calendar. SD-Cards & co work, too.
  2. Get Easy2Sync for Outlook (this requires the Business Edition). You’ll need it on both computers.
  3. Use Outlook to create a blank PST file on the USB-Stick (Outlook: File > New > Outlook data file) and create an empty contacts folder in it.
  4. Close the file in Outlook again. (Right-click the root item of the new file in the Outlook folder tree)
  5. Start Easy2Sync for Outlook, click on the “New” button and choose the Calendar sync. Just follow the wizard’s steps.
  6. Repeat (5) on the other PC, with the stick plugged in there.
  7. If you want, edit the tasks to exclude private contacts from the sync.

That’s all! Want more info on Easy2Sync for Outlook? Click here!