The Outlook & Sync blog

Several programs exist to speak an e-mail instead of typing it. One common problem however is the addressing phrase: The voice recognition programs often can’t recognize names properly (especially last names).

If don’t want to skip the greeting phrase (which would be impolite), ReplyButler can help you (the Home Edition is sufficient for this case). When answering an e-mail, the program automatically inserts the greeting phrase (with the correct name, gender, even title if required). You just have to dictate the actual e-mail.

This works even with new e-mails if the name of recipient can be guessed from the e-mail address. More information about ReplyButler.

The new version 3.12 of our duplicate removal tool for Outlook „1-Click Duplicate Delete for Outlook“ is now available. Once again there a several smaller improvements. New users are now supported with a tutorial, the program can now handle swapped names even better and a bug regarding the folder selection in advanced mode was fixed.

More information about the program can be found on the Outlook duplicate page.

We’ve just published the new version 4.10 of our text modules software ReplyButler for Outlook. The new release allows you to use the Outlook 2010 “Social Pane” while using ReplyButler. So far this was a problem, but that’s now resolved.

Furthermore the new release fixes a problem with the attachment-forgotten-warning. If you were connected with an Exchange server, you might have seen this warning even though you didn’t forget the attachment.

More information about ReplyButler can be found on the Outlook text module page.

The new version 3.11 of our software 1-click duplicate delete for Outlook is now available. If contains a number of detail improvements. It’s a bit faster, it has better help texts and handles contacts with incorrectly entered first / last names even better.

For more info about the program refer to the Outlook duplicate page.

A quick update for Easy2Sync for Outlook because the previous release could cause Easy2Sync to crash right at the start, if Outlook 2010 64-bit was used.
More information about Easy2Sync for Outlook can be found on the Outlook sync page.

The new version 4.09 of ReplyButler is available. Apart from some minor corrections the internal structure was modernized to stop some problems (like the wrong mail icon) from occurring. Furthermore the name recognition was improved for merchants that receive mails from Amazon Marketplace.

More information about ReplyButler can be found on the Outlook text module page.

The new version 4.05 of Easy2Sync for Outlook is available. Once again with a number of detail improvements, for example for team calendars, the deleting of folders and the user interface (for sub-dialogs).
More information about the program can be found on the Outlook sync page.

The new version 3.10 of 1-Click Duplicate Delete for Outlook is now available. The update includes detail improvements for the recognition of duplicate contacts.

More information about the program can be found on the outlook duplicate page.

The last update of the year: The new version 4.08 of our Outlook text module software ReplyButler is available. It fixes several minor bugs with the name recognition / inserting and for the use of text modules.

More information about the program can be found on the text modules product page.

Today, we’re also releasing a the version 3.09 of 1-Click Duplicate Delete for Outlook. The new release brings an improved duplicate recognition in many special cases, like contacts with swapped first/last names.

More info about the program can be found on the Outlook duplicates page.

The new version 4.04 of our Outlook sync software is available. The update fixes a bug in the current Avira scanner. More information about the program can be found on the outlook sync page.

(Or you can solve the problem by uninstalling Avira. Microsoft Security Essentials, for example, is free for private use.

The new version 4.03 of Easy2Sync for Outlook is available and features a number of detail improvements and bugfixes. For example it’s now possible to choose the opening or closing of Outlook as trigger for a sync. Furthermore Easy2Sync is now much faster when watching if a certain drive becomes available.

More info about synchronizing Outlook can be found on the Outlook sync page.

The new ReplyButler version is now available. We’ve redone the options and moved the text module administration into the options. Furthermore you’ll now get an automatic greeting phrase for new mails as soon as you entered the recipient. Useful for shop-owners: Togehter with plentyMarkets you can now see information about E-Bay order mails.

More information about ReplyButler can be found on its homepage.

ReplyButler is all about Outlook answers and texts. And there are few interesting Tricks if you want to use the same texts in many / all e-mails.

This can be used for phrases like “thank you for your e-mail” as well as for dynamic texts containing unique promotion codes.

In the simplest case you only want to have always the same text at the beginning of the e-mail. Simply append it to the greeting phrase. You can use the placeholder {RB_Break} to insert line breaks.

Using the regular text modules is of course more convenient and more powerful. They support images, placeholders for promotion codes from external files, etc. Simply create a text module and activate that they always want to use it:

Such a phrase looks of course unfitting if the same customer keeps reading it in every e-mail. You can tell ReplyBuler to remember for which customer the phrase was already used and the (if you’re inserting it manually) warn you (or simply do nothing if the phrase would be inserted automatically).

This way each customer will see the phrase only once.

The new version 4.06 brings a lot of new features for our textmodule software ReplyButler for Outlook. It’s now possible to store notes per case or per customer, remove one’s own (or other) e-mail address from the recipient list and use a hotkey to let ReplyButler move e-mails (without answering) from an Outlook folder using the movement rules.

There are also new features for webshop owners: ReplyButler now supports Amazon-Order-Ids. They’re used to find the coresponding plentyMarkets data and ReplyButler supports a hyperlinks / hotkey to bring you to the Amazon webpage. Furthermore the sidebar search box now recognizes customer e-mail addresses, plenty-customer#, plenty-order# and Amazon-Ids.

For more info about ReplyButler, please refer to the product page.