Archive for January, 2007

Creating a rotating Backup for your files (2/3)

Tuesday, January 9th, 2007

Rotating directories are used when you use one of the following placeholders in a path (preferably the target directory for the Copy / Overwrite operations):

  • %HOUR%, %HOUR2%: Current hour, normal (0-23) / with leading 0 (00-23)
  • %DAY%, %DAY2%: Current hour, normal (1-31) / with leading 0 (01-31)
  • %WDAY_GER%, %WDAY_ENG%: Current weekday, German / English, complete word
  • %WDAY_GER2%, %WDAY_ENG2%: Current weekday, German / English, 2 letters
  • %MONTH%, %MONTH2%: Current month, normal (1-12) / with leading 0 (01-12)
  • %MONTH_GER%, %MONTH_ENG%: Current month, German / English, complete word
  • %MONTH_GER3%, %MONTH_ENG3%: Current month, German / English, 3 letters

Furthermore you can use a placeholder for time-independent rotation by using 2 characters, separated by a dash and enclosed by percent signs. Examples:
For each synchronization Easy2Sync “jumps” to the next value.

Synchronize files

How to find out if you’re using Word as e-mail editor

Monday, January 8th, 2007

Word? No, I use Outlook. That’s what some people say, not knowing that they DO use Word to edit their e-mails And how can they know? It’s nearly invisible in Outlook! Here’s how:

  • In the Outlook main window choose Tools / Options.
  • Go to page “Mail Format”.
  • Here you can see the option “Word as Editor”.

If you want to use ReplyButler you have to deactivate Word here, sorry. And personally I think that’s better anyway. Because otherwise you may be affected by potential Word security issues just by reading your e-mails…

Creating a rotating Backup for your files (1/3)

Saturday, January 6th, 2007

A so-called “rotating backup” creates copies in changing target directories. This way you always have several versions and thus more security.

You can use Easy2Sync to create rotating backups. But you should note a few things.

  • All base directories that are used by the rotation must already exist. Easy2Sync will not create them. (Easy2Sync will of course create subdirectories as usual, but not the base directories.)
  • Only the task types “Copy” and “Overwrite” are supported, but not the task type “Synchonize”.

Please note:
The warning level may change. For example, a normal file deletion can result in a warning for an asynchronous file delete. Since these warnings were designed for the task type “Synchronizing”, it is not really a problem and the correct actions will be performed anyway.

The reason for this behavior is the way that rotating backups were implemented. Easy2Sync stores the last known state for the every file, but does not keep an extra version for each rotating directory. If a file was deleted (in both directories) and then the rotation kicks in, it looks (from Easy2Sync’s perspective) as if the file suddenly reappeared. As stated above: This changes the warning level, but the correct action will be taken anyway.

Try it and download Easy2Sync for Files now.

Doing support with canned texts III

Thursday, January 4th, 2007

ReplyButler can store canned texts, which is great for support work. If you have many texts, you can manually train it to find the right text for you.

By default the software tries to learn when a canned text fits from the e-mails that you insert it into, but you can also manually specify keywords. To do that, edit the canned text and go to the second tab. Here you can edit keywords and choose relevancy criteria.

Example: You have a price list that you send customers who are asking for it. Then enter the keywords “price”, “prices” and “pricelist” and tell the software that this canned text is relevant if any of these words occur in the e-mail. Next time that you get an e-mail questioning for prices, don’t search the menus for your text. Just open the context menu -there it is.

Give it a try and download ReplyButler now.

Being really mobile

Tuesday, January 2nd, 2007

Golem has reported a new notebook prototype from Samsung that works with a fuel cell that works for 15 hours (or one month in a large version). Finally a real step to being really independend with your notebook..