The Outlook & Sync blog

So far, all our programs are available in English and German only.

But we’re trying something new: Our software “1-Click Duplicate Delete for Outlook” is now available in Spanish (Castellano) , too.

You can check out our new web pages here: Eliminar Duplicados con 1 Clic para Outlook

Another fresh version of Easy2Sync for Outlook is out!

The new version contains several smaller improvements and bug fixes, for example for the new copy-merge mode introduced in the previous version.

Updates are as always free, you can get all info about the software here.

Are you afraid of the number 13?

Fact is that people avoid this number. You won’t find a row 13 in any plane. And many buildings lack the 13th floor. (Okay, the floor is there, it just has a different number.)

Now version 1.13 is out. We decided not to skip this number. Being a programmer I simply refuse to believe in such superstition.

But anyway: the new version only contains minor changes and was tested really well.

Just in case. 😉

Download 1-Click Duplicate Delete for Outlook.

Synchronzing two calendars is a feature, that’s Easy2Sync for Outlook can do since ages. But the new version 1.26 offers a new twist:

Copy-merging.

Now what’s that?

It almost like synchronizing. Any item that exists on both sides and is changed on either, is updated on the respective other side. The new this: If the item is new, it gets only copied if its new on the “master” side (the source side for the arrow).

Too abstract? Two examples:
1. 20 people in you company have 20 calendars. Simply synchronzing them would create havok, each calendar would contain all items from everybody, you couldn’t find anything. With the new copy-merge mode, you can create a 21st calendar and copy-merge all calendars into the new one. The 20 calendars stay the same but now you have a “team calendar” that contains all items from all calendars. And the best part: If you change an item in the “team calendar” it will get synchronized back to owning calendar *only*.
2. You can 12.000 contacts in Outlook. You PDA would detonate if you tried to synchronize it with that. Just create a calendar with your “favorite contacts”. You can now use your PDA software (sorry, not Easy2Sync) to synchronize your PDA with the favorite contacts folder. And you can use Easy2Sync for Outlook to copy-merge the favorite with the main contact folder. It will synchronize changed items in both directions. But it will not add items from them main to the favorites folder.

Hope you get what I mean. 😉 Want more info on Easy2Sync for Outlook and team calendars? Give Easy2Sync a try!

Synchronizing Outlook over the network is always the faster and easier option – but it’s not always available. For example if you want to synchronize your Outlook calendar at home and at the office. You still can synchronize them. And here’s how to:

1. Get an USB-Stick. It doesn’t have to be big. Any stick that you can buy nowadays is likely to be big enough to hold your calendar. SD-Cards & co work, too.
2. Get Easy2Sync for Outlook (this requires the Business Edition). You’ll need it on both computers.
3. Use Outlook to create a blank PST file on the USB-Stick (Outlook: File > New > Outlook data file) and create an empty contacts folder in it.
4. Close the file in Outlook again. (Right-click the root item of the new file in the Outlook folder tree)
5. Start Easy2Sync for Outlook, click on the “New” button and choose the Calendar sync. Just follow the wizard’s steps.
6. Repeat (5) on the other PC, with the stick plugged in there.
7. If you want, edit the tasks to exclude private contacts from the sync.

That’s all! Want more info on Easy2Sync for Outlook? Click here!

ReplyButler 1.32 is finally out now.

As announced, the new version includes some great new features: You can assign hotkeys to text modules, text module folders and to all important system functions (like the context dialog).

And you now have a search dialog. Don’t remember where you put the text? Simply run the search dialog from the context menu, type one or more words and you’ll find your boilerplate.

Click here to go to the ReplyButler Homepage.

Version 1.12 of 1-Click-Duplicate-Delete-for-Outlook. The new version has an improved handling for merging contacts that already have been merged by previous runs.

The changes are very intuitivly, the program will include older values (for example for the fax number) after the new one. And several older values if there are already several from previous duplicates scans.

You can get the new version of the Outlook duplicate scanner here.

Yet another Preview for ReplyButler? Yes, the next release is going to include some big changes.

ReplyButler already includes an automatic search feature in the “Context” menu, that automatically choose text modules that might match the current e-mail. The new release will contain an explicit search menu. Call it from here:

And it looks like this:

Pretty straightforward. Enter one or more search terms and you’ll get a list of text modules that matches them in conditions, headline or text.

It’s not published yet, but you can try the current version (with the context-menu) here: Homepage ReplyButler.

Next release of our text module software will include a nifty new feature, requested by several customers. Hotkeys will be added to the next release of ReplyButler. They’ll not only allow you to call specialized dialogs like the options, the context or the addressing menu. (As it can be seen in the screenshot.)

But they’ll also be available as shortcut to any boilerplate or boilerplate folder that you have in your text collection and that you often use to answer your support e-mails. If you don’t insert a text in the text module dialog, you can still use the shortcut to change the subject line to a predefined subject or add attachments to the e-mail.

If you already want to give the current version a try have a look at the replybutler page.

Version 1.11 of our duplicate removal software is now out. It now support different capitalization, recurring tasks and some other improvements and compatibility fixes.

Here’s an image from the (optional) confirmation dialogs:

Click here to get the latest version.

Another release of Easy2Sync for Outlook is out, always the update is free for registered customers. (Even if you’re the one who bought the first copy of version 1.00 – Thank you by the way 😉

The new release has 3 major changes:

• It’s faster
• It supports moving e-mails
• It supports merging folder

In the new few blogs I’ll show you the details about these new task types, what you can do with them and how to handle them.

To get an idea, what Easy2Sync is all about please try the Freeware Edition.

Text modules can be assigned icons in ReplyButler. This helps you organize (and recognize) your canned texts. And here’s a glimpse on how that will look like in the next release:

Quite a lot eh? We’ve added quite a few and reorganized the old icons into some new groups. So, if you want to send a customer a compressed document and have a text module explaining how to handle such a file, simply assign the matching icon (in the topright corner) to that text and it will be easier for you to find it again.

Click here to have a look at the current version of our text module software ReplyButler.

In the next release, Easy2Sync for Outlook will contain 2 new task types. Can’t give you the details yet 😉 but the new types are variations of the classic “copy” type. Here’s how it will look like:

If you want, you can try the copy task type in the Freeware Edition right now.

A new version of our duplicate removal software is now out. It contains some bugfixes and smaller improvements. For example the merging of contacts that already have been merged on previous scans was now improved.

You can get the latest version here.

A new release for our Outlook helpdesk software is available: ReplyButler. 1.30.

The new release has a lot of new features and improvements:

• Text modules can now contain e-mail attachments
• The addressing phrases can be quickly reconfigured
• There more icons available
• It’s faster

You can get the latest release on the Download page.